Wednesday, October 10, 2018

Authorization Letter Samples

Authorization Letters

Authorization Letter Sample. Authorization letter is usually written by somebody who cannot do or perform certain actions or business due to his absence or his physical or mental challenge. He or she usually will ask somebody else to represent him or her. He or she usually writes an authorization letter and give it to his or her representative.  This authorization letter can be used by his or her representative as legal evidence.

How To Write Authorization Letters

In either our  personal life or business life under certain circumstances we are not able to take care of our business ourselves. In this case, we must be able to write a simple authorization letter so that somebody else will take care of our business on our behalf. To avoid some misunderstanding between us and the person we authorize, we must be able to write complete,  clear and exact instruction in our authorization letter. On the contrary, our authorization letter should be kept as concise as possible.  The more words in our authorization letter the more possibility of misunderstanding. To write an effective authorization letter, we have to pay attention to the following points :
  • Our business authorization letter must be sealed; for personal authorization letter we do not have to be worried about this matter.
  • We must make sure that the person we authorize is an adult. 
  • Try to include at least the vital identification of the person we authorize such as name, age, job and his or her address.
  • We must write exact instruction  what we want him or her to do for us.
  • We must also write for how long our authorization letter will be valid.
  • Our authorization letter must definitely have the date on it.


Business Authorization Letter Sample

 Natural Lobster Hut
111 Main Street Boston, MA 34567

Authorization Letter
Number 212/HM/AL/07/2011

I, the undersigned,

Name            : Robert Marley
Position         : The Owner of Natural Lobster Hut
Address         : 111 Main Street Boston, MA 34567

authorize the person mentioned below  to  act on my behalf in all possible manners

Name            : Cupid Marley
Position         : The Manager of Natural Lobsters Hut
Address         : 100 Main Street Boston, MA 34567

to withdraw money at $ 500 with a check number 523567-B in the Bank of America, Boston.

This authorization letter is valid for a week.


July 3, 2011

signature

Robert Marley



Personal Authorization Letter Sample


2345 Patterson Road
Beechwood, OH 45433
July 2, 2011

To Whom It May Concern :
I, the undersigned, hereby authorize Mr. Bary Dickens to act on my behalf in all possible manners to take my airline ticket to Georgetown, Cayman Islands and  other documents , including signing  all of the documents relating to these matters. 

This authorization is valid for two weeks from July 2, 2011 to July 16, 2012.


July 2, 2017
     signature

Dr. William Brown

Bank Authorization Letter Sample

The following letter is an authorization letter we write to authorize someone to behave on our behalf in a bank.

 1234 Hamilton Road
Hamilton, Bermuda 56789
April 3, 2014


Mr. John Williams
Bank of Hamilton's Manager
6789 Hamilton Road
Hamilton, Bermuda 56789

Re : Account Number 123456


Dear Mr. Williams,

Please be informed that Mr. Jack Major  is authorized to act on my behalf regarding this account from April 17, 2014 until May 27, 2014. I will be in Mecca, Saudi Arabia and will not be able to attend to my affairs. During the mentioned above dates, Mr. Jack Major is authorized to withdraw funds, deposit funds, write checks, and initiate wire transfers from this account.

Please call me at this number 2223333 if you have any questions.



Sincerely,



George Major


Authorization Letter Format

There are a few authorization letter formats you can choose. It depends on the situation you encounter.  The format below is used for business authorization letter.

Letter Head

Authorization Letter
Number ............................

I, the undersigned,

Name           : .........................................................................................

Position         : ........................................................................................

Address         : ........................................................................................

authorize the person mentioned below  to  act on my behalf in all possible manners

Name            : ..........................................................................................

Position         : ..........................................................................................

Address         : ...........................................................................................

to ( to do certain duties / task / instruction )......................................................

This authorization letter is valid for a week.


Date,

signature

Robert Marley



Company Authority Letter Format

  Company Letter Head

Date ....................
Authorization Letter
Number ............................

I, the undersigned,

Name            : .......................................................................................................
Position         : .......................................................................................................
Address         : .......................................................................................................

authorize the person mentioned below  to  act on my behalf in all possible manners

Name            : ...........................................................................................................
Position         : ...........................................................................................................
Address         : ..........................................................................................................

to do the following duties :
  1. ...........................................................................................................................
  2. ...........................................................................................................................
  3. ............................................................................................................................
  4. ............................................................................................................................

This authorization letter is valid for a week.


Date,

signature

Robert Marley
Company Title


Personal Authority Letter Format


Name
Address 1
Address 2
Phone

Date

Name of Recipient
Name of Company ( If necessary )
Address 1
Address 2
Phone



Dear Sir :

This letter is to authorize name, address, phone to act on my behalf in all possible manners regarding matters, issues, problems.
This authority letter is valid effective today, dateup to date.


Sincerely,


signature

Your Name

Authority Letter Sample



4555 Lower Honoapiilani Road
Lahaina, HI 96761
(808) 669-1111

May 14, 2014

Post Master
7777 Wili Pa Loop
Wailuku, HI 96793
(808) 572-4444


Dear Sir :

I am writing to authorize Mr. John Young to act on my behalf in all possible manners to pick up all my parcels sent by Happy Gifts Services, including signing all of the documents relating to these matters.



This authorization is valid for two weeks from May 14, 2014 to May 28, 2014.





May 14, 2014

signature


Dr. Joan Ohara

Authorization Letter Template

  Letter Head

Authorization Letter
Number ............................

I, the undersigned,

Name            : .......................................................................................................
Position         : .......................................................................................................
Address         : .......................................................................................................

authorize the person mentioned below  to  act on my behalf in all possible manners

Name            : ...........................................................................................................
Position         : ...........................................................................................................
Address  : ..........................................................................................................

to ( to do certain duties / task / instruction )   ..................................................................

This authorization letter is valid for a week.


Date,

signature

Bill Morris

Company Authorization Letter


New York Interior Services
3000 Broadway New York, NY 10027 Phone (212) 864-6555

Authorization Letter
Number 555/NYAG/05/2014


Bank of New York
1234 Broadway New York
NY 10027 Phone (212) 864-4444

Attention : Mr. Rick Bradley


Dear Sir:

Subject : Building Measurement

New York Interior Services authorize the staffs listed below to measure the size of your company building and calculate its financial figures to follow up your purchase order   on our services.

The list of authorized staffs :
No. Name Title  Signature
1 Brian Febrian Supervisor
 2 Michael Simmons Cleaning Specialist

This authorization letter is valid for two days.


May 3, 2014

signature

Robert Marley
Manager

Steps To Write Authorization Letters

The followings are steps to write an authorization letter :
  1. Write your name, address, phone on the first, second and third line consecutively.
  2. Give one empty line, then write the recipient's name, address, phone on the fifth, sixth and seventh line.
  3. Write your salutation : "Dear Sir:"  "Dear Mr. ....:"
  4. Write the following sentence : "I am writing to authorize Mr. ........., addresss ....., phone .... to act on my behalf to  ( obtain ...., withdraw  money from my account # 1234, pick up, conduct business transaction, purchase ...., to bid at your auction, etc ). There are a lot of possibilities.
  5. It is necessary to write how long this authorization letter will be valid. For example, We can say :  This authorization letter is valid from May 12, 2014 up to May 18, 2014. It is advisable that you can anticipate for how long this authorization letter will be needed.
  6. Finally, you write your complimentary closing such as : Sincerely, Yours faithfully, etc. Then put your signature and your name below the signature.  See the following authorization letter based the six steps mentioned above.
Michael Denver
9999 Pacific Highway
San Diego, CA 92101
(619) 338-9999

May 15, 2014

Brian Rodriguez
9999 Pacific Highway
San Diego, CA 92101
(619) 338-9999


Dear Mr. Rodriguez:

I am writing to authorize George Denver, address 9998 Pacific Highway, San Diego, CA 92101, Phone (619) 338-9998, to act on my behalf to bid at your art auction.

This authorization letter is valid from May 15, 2014 up to May 21, 2014.


Sincerely,




Michael Denver

You can also use the following authorization letter if you do not know who you are writing to. This authorization letter is versatile.

 Authorization Letter




To Whom It May Concern :

This letter is to authorize George Denver, address 9998 Pacific Highway, San Diego, CA 92101, Phone (619) 338-9998, to act on my behalf in all possible manners regarding all my personal and business interest during my absence.

This letter is valid for five working days, effective on the date the letter signed.


May 15, 2014


Michael Denver


Sample Authorization Letter


Dr. William Brown
777 North 36th Street
Seattle, WA 98103
(206) 632-4444
May 14, 2014

To Whom It May Concern :
I, the undersigned, hereby authorize Mr. William Shakespeare, address 555 North 36th Street, Seattle, WA 98103, phone (206) 632-3333  to act on my behalf to receive all my mails during my one-week vacation to New England, Canada, including signing  all of the documents relating to these matters. 

This authorization is valid for two weeks from May 14, 2014 to May 21, 2014.


May 14, 2014
     signature

Dr. William Brown

Simple Authorization Letter Sample

Brad Williams
555 Boom Road
Saco, ME 04072
(207) 283-4444

May 12, 2014


Bank of America
29 Corinth Street
Roslindale, MA 02131
(617) 325-8888



Dear Sir :

This letter is to authorize
Name        : Jack Brown
Address    : 111 Corinth Street, Roslindale, MA 02131, Phone (617) 325-7777
Social Security Number : xxxxxxxxxxxx

to act on my behalf in all possible manners to take my Car Owner's Manual including signing all the documents required regarding this matter.

This authorization letter is valid for a week.


Sincerely,



Brad Williams

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